It is 2010, Legal Practices are we paperless yet?

By: Rene Sloos, VP Solutions, Bulletproof InfoTech

It is amazing how many small professional services companies in Calgary and Red Deer are finally catching on to the “Paperless Office”. The irony is that since the invention of the term, “Paperless Office”, the paper industry has sold more paper then ever! Going paperless is not a technology it’s a mindset!

In the last couple of months, we have had discussions with a number of professional services firms about the benefits of electronic client records. In this blog we will discuss the benefits of going paperless for a Legal Practice.

The Calgary Courthouse is finally starting to book trials in an electronic way. Think about it, how to align the calendars of judges, lawyers, accused, witnesses and so on is not a trivial task. In a recent visit to a local legal firm I was baffelled to learn that one of the partners did not have a computer in his room. I am not sure about you, but that is not the guy representing me! A legal firm can save a tremendous amount of money by giving the lawyers the ability to have electronic access to their client’s information while in the courtroom. In this scenario it is imperative that the information can be accessed in a safe and secure manner.

Read more on Rene’s blog

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Can two monitors increase office efficiencies?

During a recent visit to one our Red Deer clients, the topic of office efficiency was brought up during one of our quarterly business reviews (Bulletproof clients enjoy a regular meeting to discuss how business is going).  Our client was wondering how his business could improve efficiencies around the office and turned to Bulletproof to help him from the IT side of the house.  This topic sparked a great conversation about many different methods a energy company, accounting firm or general small business can improve some of the small things and have a huge positive impact on the business.  Small business continues to struggle with how to do more with less or even how to get more done without spending a bunch of money to do so.

Many different strategies were discussed during our 45 minute business review with our client.  We chatted about Microsoft Windows 7 and some of the productivity enhancements built into Windows such as jump lists, enhanced search over Windows XP and even simply shaking to minimize all your open Windows.  “This is all great” said our clients however not really something that interested him at this time, Windows 7 is on the horizon but he needed something right now which would make a huge spark.  He also mentioned training his staff on some of the new enhancements with Windows 7 and perhaps the challenges associated with migrating his computer platform was something he just couldn’t face at this time.  They were not against the benefits of Windows however it wasn’t something that he could just plug in and go.

This “plug and play” comment sparked the conversation deeper and allowed us to review some of new changes which have been occurring in his office plus across a number of clients Bulletproof takes care of in Calgary and Red Deer.  Many of our clients are moving from single displays to multiple displays and this client started to do the same.  It is not uncommon for computer systems to have two or more monitors these days and many of the systems Bulletproof provides are now coming with at least two monitors.  In retrospect,  it was our client who mentioned that once you make the move towards two monitors you never want to go back to just a single monitor.  “Nothing beats have your email in one screen and a document on another” said our client.

Many of our clients in the Oil and Gas industry in Calgary have used two or more monitors for a number of years.  Geologists love having their Accumap maps open on one screen and the information about well’s production open on another.  Land Managers appreciate having an application such as CSExplorer open on the right side and information about the upcoming Land Sale on the left.

Many of the accounting firms we work with also see huge benefits to multiple screen environments.  Having information about your client expenses open at the same time as the general ledger have shown to increase the time to “catch up the books”.  Minimizing windows or even opening up multiple windows to find the Excel spreadsheet you are working on takes away from getting a job done in an efficient manner.

It is also possible for laptop users to attached additional monitors to their notebook computers so they can enjoy the benefits of having multiple computer screens.

Bulletproof can help your small business, junior Oil and Gas or Accounting firm leverage the benefits of multiple displays.  Talk to us today at 403.206.2233 or 403.340.1011.

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