It is 2010, Legal Practices are we paperless yet?

By: Rene Sloos, VP Solutions, Bulletproof InfoTech

It is amazing how many small professional services companies in Calgary and Red Deer are finally catching on to the “Paperless Office”. The irony is that since the invention of the term, “Paperless Office”, the paper industry has sold more paper then ever! Going paperless is not a technology it’s a mindset!

In the last couple of months, we have had discussions with a number of professional services firms about the benefits of electronic client records. In this blog we will discuss the benefits of going paperless for a Legal Practice.

The Calgary Courthouse is finally starting to book trials in an electronic way. Think about it, how to align the calendars of judges, lawyers, accused, witnesses and so on is not a trivial task. In a recent visit to a local legal firm I was baffelled to learn that one of the partners did not have a computer in his room. I am not sure about you, but that is not the guy representing me! A legal firm can save a tremendous amount of money by giving the lawyers the ability to have electronic access to their client’s information while in the courtroom. In this scenario it is imperative that the information can be accessed in a safe and secure manner.

Read more on Rene’s blog

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It is 2010, Accounting Practices are we paperless yet?

By: Rene Sloos, VP Solutions, Bulletproof InfoTech

It is amazing how many small professional services companies in Calgary and Red Deer are finally catching on to the “Paperless Office”. The irony is that since the invention of the term, “Paperless Office”, the paper industry has sold more paper then ever! Going paperless is not a technology it’s a mindset!

In 2009, we have had discussions with a number of professional services firms about the benefits of electronic client records. In this blog we will discuss the benefits of going paperless for an accounting practice.

What are the benefits of going paperless for an accounting or book keeping organization?

There are still companies who will collect all receipts, statements and invoices in a shoebox and once in a while “dump” the “administration” at their book keeping/accounting office. This means you need to have physical access to the information in the shoebox in order to maintain the books.

Read more on Rene’s blog

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Tips for Alberta small business going into 2010

One of Bulletproof InfoTech’s main areas of expertise and skill focuses on Accounting firms throughout Calgary, Red Deer and elsewhere in the Province of Alberta.  Every accounting firm we talk to all have unique needs when it comes to their Information Technology, computer support and systems upkeep.  They rely on a trusted IT advisor like Bulletproof to guide them in the right direction and many times we learn from those who serve this industry, such as Barb Anderson from Intuit.

Recently we read an article in ConnectIT, a Canadian and US newsletter focused on technology for small business here in Canada.  The article Barb authored was entitled “Five accounting tips for small business as they enter 2010“.  Barb is with Intuit Small Business and in her article she shared some of her insights with ConnectIT News on what small business needs to do now to get ready and also for them to win in 2010.

Barb summed up 2009 in one simple term “challenging”.  Yes 2009 was a challenge for many business owners across Alberta however out of these challenges entrepreneurship shined.

Barb went on to highlight the following five accounting tips to help small business:

  • Track finances – It is critically important for a small business to track all expenses and revenues just like you would in your home or even your own wallet.  Barb mentions that many small businesses run into trouble when they do not manage their business by the numbers.  Healthy cash flow is critical to business success and managing your business by the numbers and not your heart is crucial for your ongoing success.
  • Reduce overhead – Many business owners are stepping back and reviewing their overheads.  Rene and I had this experience today when we met with an Oil and Gas executive who is going through every expense and looking for new ways to do things and seriously looking at ways to cut back.  Barb also mentions to do this without having a negative impact on your overall business and service delivery.
  • Manage relationships – This is crucial.  When was the last time you spoke with your banker, lawyer, your IT guy and any other trusted advisor.  These people are here to help you and assist you in running your business better.  Take advantage of their expertise to make you a better business person.
  • Reduce bills – Cut the excess such as credit charges and even those little overages.  When was the last time you review your mobile phone bill or even your business telephone services.  Many of these services can be consolidated to help reduce the overall cost to your business.
  • Continue to look forward – It is important to learn from the past however no one will ever reward you for past performance, it is the future that we all care about.  Look forward in your business, keep an eye on today’s snapshot and make adjustments to meet your future goals.

Bulletproof helps small business control costs associated with technology and computer systems support in Calgary and Red Deer.  Your business will have reliable systems support quarterbacked by a team of experts dedicated to your business success.  Call us at 403.206.2233 or 403.340.1011.  We are focused on Small Business computer support.

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